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Consolidate Your Information with a Document Management Program

Submitted by Webmaster on Thu, 05/13/2010 - 22:05
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Tags: Document Management Systems

This is the challenge businesses face today—to take fragmented repositories of information and combine them into one, concise system. From copiers and fax machines to Microsoft Office and email, we expect these technologies to make our life simpler. Instead, they can tend to make it more complex.

iStock_000001266405Small Enter Document Management Programs

Many small businesses and corporate departments are enjoying the benefits of new document converging technology. Paper, digital and email documents are finally able to be handled by one system.

- Scanners and Multifunction Systems enable the rapid conversion of paper documents into common digital formats like PDF files. These documents can be sent as email attachments our directed to a network folder.

- Optical Character Recognition technologies convert scanned text into editable text. Documents can be scanned directly into applications like Microsoft Word where they can be edited. continue reading...

Xerox’s iGen4 Press Drives Prints, Profits, and New Business Opportunities Around the Globe

Submitted by Webmaster on Thu, 05/13/2010 - 21:37
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ROCHESTER, N.Y. – Hailed as the “ideal press” for producing high-end collateral, direct marketing and photo specialty products, Xerox Corporation (NYSE: XRX) has added new product enhancements and a customization program to its Xerox iGen4™ press. The features extend the range of print jobs that generate new business opportunities and profits for print providers.

Dependable image quality key to Xerox iGen4 users; drives business

Print service providers from Maine to Russia rely on Xerox’s iGen4 press to expand their digital businesses with direct mail pieces, photo books and specialized calendars.

DMM, Inc., a direct marketing solutions provider based in Scarborough, Maine, produced a fundraising campaign for the Biodiversity Institute on its iGen4 press. “Adopt-a-Loon” postcards were designed to raise awareness and drive funding for the institute’s environmental efforts – sharp detail and accurate color reproduction were musts to preserve the quality of the wildlife photography.

Green production was essential since the Biodiversity Institute studies the impact of contaminants on the environment. The postcards were printed without chemically processed inks on Forest Stewardship Council certified paper. The campaign resulted in 80 new loon “adoptions” and a 14.4 percent increase in donations over the previous year.

Adlis SAS selected the iGen4 press when it expanded its business to include photo books. The Paris-based digital print company’s storefront near the Louvre Museum is the perfect location to showcase its artistic photo books and the image quality made possible with the iGen4 press. continue reading...

Xerox Extends Black-and-White Print Dominance with Productivity, Finishing Enhancements

Submitted by Webmaster on Tue, 05/11/2010 - 22:26
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ROCHESTER, N.Y., May 11, 2010 – Xerox Corporation (NYSE: XRX) continues to strengthen its position as the worldwide leader in digital black-and-white production printing, today unveiling a host of productivity and finishing enhancements for its award-winning Nuvera® portfolio.

“Xerox leads the worldwide high-end black-and-white market with more than 75 percent of all production class cut-sheet shipments," said Angele Boyd, IDC group vice president, imaging/output document solutions. “The company is well positioned to maintain or extend its leadership position by constantly upgrading its Nuvera family of devices.”

Xerox's Nuvera portfolio, spanning from 100 to 288 images per minute, delivers high-quality prints and increases productivity. The 10 new productivity improvements and finishing options are designed to streamline production and expand the scope of black-and-white printing jobs. By boosting the range of professionally finished applications that can be created – such as manuals, brochures, booklets and calendars – print providers can take on a wider range of jobs and move them quickly through the shop. continue reading...

Controlling Print Costs with a Document Management Solution

Submitted by Webmaster on Thu, 04/29/2010 - 00:08
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When considering the many costs that an organization has to expend, one of the most misunderstood is that of printing costs.

The Gartner Group estimates that as much as 30% of organizations' print costs can be eliminated with simple technology solutions.iStock_000000368141Small

The Business World is a rapidly changing entity, and technology helps adapt to these changes quickly and will help a company keep its competitive advantage. Paper has always been an inefficient medium for conducting business processes, and recently has become a key focus for Business Process Improvement (BPI) initiatives. So what are the main reasons for a company or organization to move towards the paperless environment?

Below are the two main categories:

1. Operation Efficiency and Business Process Improvement

Using a digital repository can improve productivity. This is an obvious benefit. Any time you can reduce the time required to perform a required task, that time can be applied elsewhere. A basic online search for a customer file requires about 5 seconds. To accomplish the same information lookup with a physical file cabinet can take 10 – 25 minutes, or perhaps even days if the file is held in offsite storage. This is just for basic lookups, and not complex searches, which could take weeks if performed through the physical file system. continue reading...

Range of Xerox Digital Color Systems Gives Print Providers Competitive Advantage

Submitted by Webmaster on Wed, 04/21/2010 - 20:00
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PHILADELPHIA, April 21, 2010 – Print providers who rely on digital color technology from Xerox Corporation (NYSE: XRX) have proven that applications such as custom photo books, personalized creative mailers and scrap booking supplies are providing new profitable revenue streams and business opportunities.

Their testimonies correspond to a Caslon1 forecast that reports digital color page volume in North America will grow from nearly 10 percent of digital pages in 2008 to almost 50 percent of all digital pages printed – more than 325 billion pages – by 2017.

Martech, a strategic communications and digital imaging firm based in Kansas City, Kan., recently installed two Xerox iGen4™ Presses with Xerox FreeFlow® VIPP PRO Publisher, to expand its printing capabilities and attract new clients.

“The iGen4’s outstanding color matching and variable-data printing capabilities have led to innovative new projects and growth,” said Sam Schembri, chairman and CEO, Martech. “The heavy weight stock options allow us to print on a range of coated, uncoated and specialty papers – enabling us to produce pieces with creative, one-to-one messaging that differentiate them from traditional mailers or collateral.”

Looking to support a growing photo book business, AlphaGraphics®, based in Henrico, Va., installed a Xerox DocuColor® 7002 Digital Press with Xerox FreeFlow Print Server. The press is used to produce photo books, calendars, note cards and other photo specialty products for AlphaGraphics’ customer, MemoriesAlive.com. The decision to purchase the device came after Lloyd Cozens, general manager, AlphaGraphics, attended one of Xerox’s Business Development Thought Leadership Workshops on book publishing. continue reading...