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Utilize Access Controls for Reduced Print Costs

Submitted by Webmaster on Mon, 06/28/2010 - 23:05
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Most multifunction systems today come equipped with advanced access controls. Despite having a large breadth in functions, these controls are actually very easy to use. Plus, by monitoring print usage, you can reduce your costs greatly by supervising usage by department, work group, or even individuals.

Access controls work in conjunction with the security features of yourBusinessteam at a meeting multifunction to set up PIN codes or card-access for desired users. By requiring every user to log in to the multifunction, you can get a clear report on how the device is being used. You can also set authorizations based on access groups. For example, you may want your Marketing Department to have access to color printing, but feel it would be unnecessary for the Sales Department. With access controls, you can minimize unnecessary color printing and reduce your costs.

Effective print monitoring also allows you to create defaults for certain access groups. You can set print jobs to automatically duplex (two-sided printing) to help save paper. This is a quick and easy solution that will yield instant results. continue reading...

Growth Strategy in a Down Market: Use Color

Submitted by Webmaster on Fri, 06/25/2010 - 22:20
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In a tight economy, it is hard to justify spending a bunch of money on high-end advertising that may or may not bring profitable results. However, you need to continue to increase your business, so what are you options?iStock_000003192698Small

Your most valuable resource is your list of current clients. Clients who have already purchased a service or product from you are much more likely to  purchase again. It is important to ensure your current clients are aware of all the products and services you offer.

A cost-effective way to keep your clients informed of upcoming promotions is through color statement stuffers. If you are already mailing a statement to a client, you might as well include additional information about new products or promotions.

With easy color output in many multifunction devices, you can create color inserts that double as marketing materials for mere pennies. continue reading...

Improve Productivity and Profit by Restructuring Business Processes

Submitted by Webmaster on Mon, 06/21/2010 - 21:54
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iStock_000003117570Small Are you looking for ways to improve your business? An excellent place to start is by looking at your business processes.

Regardless of what industry you are in, paper and digital documents are the vehicles by which information flows through your business. The efficiency of this process can greatly affect the productivity of your office and ultimately, your success.

The good news is that new technology can help improve your business by streamlining the flow of information. This process enhancement can make a tremendous impact including the following: continue reading...

  • Increasing Profits
  • Enhancing Competitive Advantage
  • Improving Customer Service
  • Ensuring Regulatory Compliance

Reasons for the Surge in Multifunction Popularity

Submitted by Webmaster on Tue, 06/15/2010 - 23:52
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This year over 1.2 million office multifunction systems will be installed in the United States and the movement continues to grow. These systems provide printing, copying, faxing, and scanning features in one cost-effective device.

The basic logic behind these systems is obvious: it is just practical to combine these similar functions for cost savings and fewer devices to supply. iStock_000001475697Small

However, some of the largest reasons behind the rapid implementation of these systems extend beyond cost savings. Multifunction devices can merge with document management software to allow process automation and deliver bottom line results. continue reading...

  • Modernized Communication: Multifunction systems email, fax and print together. Scan to email functionality delivers paper documents securely to their recipients as email attachments. Fax routing directs incoming faxes to email addresses.
  • Automated Business Processes: Multifunction systems offer a convenient on-ramp to get paper onto a digital network. New capture software provides the technology for information to be read from scanned documents where it can be routed through a pre-defined workflow.

Xerox's ColorQube 9200 Series Solid Ink Multifunction Printer Delivers on its Promise to Reduce Waste and Save Customers Money

Submitted by Webmaster on Thu, 05/20/2010 - 01:32
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ROCHESTER, N.Y., May 19, 2010 - Last spring, Xerox Corporation (NYSE:XRX) introduced its ColorQube(tm) 9200 Series multifunction printer

(MFP) with a straightforward proposition - affordable color that lowers the environmental impact of office printing.  One year later, organizations around the world say it's true - solid ink technology is making a positive impact on business and the environment.

"The technology behind the ColorQube 9200 Series, along with Xerox's marketing of the solution, has been very well-received in the marketplace," said Angele Boyd, GVP/GM, Imaging/Output/Document Solutions, IDC. "The MFP is answering a definite need for businesses worldwide and is a testimony to the benefits of Xerox's solid ink technology."

Customers using the ColorQube 9200 Series to cut costs and meet their sustainability goals include: continue reading...

  • CityCenter (U.S.), an urban destination of hotels and residences, spas, dining and shopping on the Las Vegas Strip, recently installed 37 ColorQube 9200 MFPs to help meet sustainability goals. The MFPs generate 90 percent less supplies waste, 9 percent less lifecycle energy and 10 percent fewer greenhouse gases than a comparable laser-based product and are located in every property in the development, including the flagship ARIA Resort & Casino.  CityCenter has achieved six LEED(r) gold certifications by the U.S. Green Building Council. The solid ink MFPs are just one part of its commitment to using sustainable elements and practices to create a healthier environment at CityCenter.