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Upgrade Your Systems for Cost Savings

Submitted by Webmaster on Thu, 08/05/2010 - 23:47
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Offices everywhere continue to explore how they can reduce their carbon footprint. However, many offices fail to realize that some of the biggest power consumers are copiers and printers.Pen on Positive Earning Graph

With today’s multifunction systems, it is very easy to install a single machine that will print, copy, scan and fax. A typical workgroup consumes 481 kWh per month and costs over $600 per year to power. Now think about how many workgroups are in your company and see how more devices, may not always be better.

Reducing the power consumption of your printer and copier fleet makes both environmental and economic sense. Here are a few ways that we can help you accomplish this:

Solution 1: Device Consolidation

A practical solution for decreasing costs is consolidating devices with multifunction systems that print, copy, fax and scan. Today, there are many options available that include compact desktop systems, robust workgroup and even departmental systems. continue reading...

Step One Step Closer to a Paperless Office

Submitted by Webmaster on Mon, 08/02/2010 - 21:34
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Interactions with your clients generate a lot of paper work including consultations, office visits, contracts and invoices. In order to manage the vast amount of documents and information that inundates your office, it is imperative to have an innovative and efficient system that allows for easy storage and quick retrieval.iStock_000004077201Medium With a document management system, you will be able to access all of your documents from the convenience of your computer’s desktop without sacrificing information security. Whether you are in the medical industry, education, or other professional services, a document management system can fit your business.

With a document management system, you can easily create custom folders to manage all your company’s information. The integration of a document management system allows for a more efficient and cost effective way to grow your business and improve customer service. The system endows you with an accessible and user-friendly access point for all client records. The system takes you one step closer to a paperless environment by making it easier to replace your bulky filing cabinets with streamlined hard drives.

Document management systems capture and store the scanned documents using a simple multifunction system. You can easily convert paper documents to a digital format. Once you have a digital document, you can easily pass them from department to department and even to your clients. Retrieving documents has never been easier. Instead of sifting through hundreds of paper files, you can call up documents by keyword or date. continue reading...

Xerox in Leader Quadrant of Analyst Firm’s 2010 Multifunction Printer (MFP) and Printer Report

Submitted by Webmaster on Fri, 07/30/2010 - 12:07
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NORWALK, Conn. – Xerox Corporation (NYSE: XRX) has been positioned by Gartner, Inc., in the Leaders Quadrant in the “Magic Quadrant for MFPs and Printers¹” report.

The Magic Quadrant is a proprietary research tool developed by Gartner that offers visual snapshots of a market’s direction, maturity and participants, and evaluates companies on completeness of vision and ability to execute.

In the report, Gartner defines leaders as:

    • Leaders are the most capable in providing MFPs (including SMFPs), printers and the associated printing solutions and services, regardless of customer location.

    • Providers in the Leaders quadrant offer the most extensive product portfolio relative to their peers, and they have the broad channel capability to deliver the products to customers where they want to procure them.

    • Leaders hold consistently high market share worldwide and are capable of delivering consistent service levels in the regions where Gartner customers are located. continue reading...

    Going Green Brings Financial Benefits

    Submitted by Webmaster on Thu, 07/29/2010 - 22:51
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    The health of the environment is a pretty hot topic these days. Hybrid vehicles, biodegradable packaging and reusable grocery bags are just some of the ways society has been inundated by environmental friendly technologies.

    corporate online trainning - man presenting It didn’t take long for companies to realize they need to reduce their carbon footprint, too. However, in today’s tight financial economy, it can be hard to adopt expensive albeit green technology. Luckily, designing and implementing a green printing strategy can help save the environment and save money.

    A green printing strategy starts with the goal of reducing the carbon footprint of office printing by targeting paper usage and energy usage. When these areas are optimized, the combined environmental and economic impact is amazing. continue reading...

    Utilize Data Capture to Minimize Cost and Errors

    Submitted by Webmaster on Mon, 07/26/2010 - 22:44
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    Keying in data off of business forms is often a very monotonous and time-consuming process. Plus, the more the processes are rushed, the more errors are made.iStock_000004115693Medium

    Fortunately, you can utilize your multifunction systems to automatically enter routine data. Data Capture software has the ability to read data from scanned documents and translate it into your business applications. It can also index the scanned documents for easy retrieval later on.

    Data Capture software uses Optical Character Recognition (OCR) technology to translate scanned text into editable text. When the document is scanned using a multifunction system, it is routed to a folder where it is processed. continue reading...